How to work with an invoice factoring company

If your small business needs cash, an invoice factoring company can help improve your cash flow. For a fee, these companies give cash advances for outstanding invoices and take over collecting the debt. 

This is a good option for small-business owners who need cash fast and can’t qualify for traditional business loans. But not every business is eligible for this alternative lending option, and it has a few disadvantages, including costly fees. Read on to learn more about how to work with an invoice factoring company and see if it’s a good fit for your small business. 

What is invoice factoring

Invoice factoring is a way to get cash from unpaid invoices. An invoice factoring company buys your outstanding invoices and pays you a cash advance for the amount owed (anywhere from 70 percent to 90 percent of the full invoice amount). 

When the client is ready to pay the invoice, they make their payment to the invoice factoring company. The invoice factoring company then deducts its fees and pays you any remaining amount left. 

For example, a small-business owner in need of financing submits an invoice for $10,000 to an invoice factoring company that has agreed to advance 80 percent of the value of an invoice. So the owner receives $8,000. Once the invoice factoring company has received payment from the invoiced client, it will advance the remaining value of the invoice minus any fees.

Are you eligible for invoice factoring

Most businesses that use invoices are eligible for invoice factoring. It’s even open to businesses with bad credit. That’s because invoice factoring companies look at the creditworthiness of your clients paying the invoices to determine if they will work with you. 

Some of the types of businesses that commonly use invoice factoring include:

• Transportation/trucking companies
• Staffing agencies
• Healthcare suppliers
• Government contractors
• Manufacturers
• Service providers

To be eligible for invoice factoring, you need to meet a few requirements:

• Have unpaid invoices. If you don’t invoice customers often, consider other financing options.
• Have sufficient monthly sales. Most lenders want your business to have steady sales before you apply for factoring.
• Have creditworthy clients. If your customers have bad credit, factoring companies will hesitate to lend you money as lenders use your clients’ credit, not yours.
• Have a proper business established. You’ll need a business bank account, a tax ID number and business formation documents.
• Have adequate profit margin. Factoring costs a percentage of your sales. If a factoring company charges 3 percent and your margins are only 2 percent, you aren’t likely to receive financing.

How to work with an invoice factoring company

Ready to start invoice factoring? Before applying for a business loan, follow these steps to start working with a factoring company. 

Find the right factoring company for you

Invoice factoring companies are not all the same. Each may provide different factoring services. To help you choose, here’s a look at a few common options to consider when working with an invoice factoring company.

When you consider different factoring companies, look at all their qualities to determine the best one to work with. Consider the types of factoring they do, how quickly they disburse funds and how funds are disbursed. Also, look at the reputation and age of companies. Check websites like the Better Business Bureau to see if other people had a good experience working with them. 

Understand the costs

The factoring company typically charges a factoring fee or discount factor rate for advancing you the cash. The fee typically ranges from 1 percent to 5 percent, though the structure is different for each factoring company. The fee is usually taken out of the invoice amount as a percentage. For example, if the factoring fee is 2 percent and the invoice amount is $10,000, the charge would be $200. 

Factoring fees may be flat rates or tiered rates. Flat rates are the same percentage charge regardless of when the client pays the invoice. But a tiered rate means that the rate increases the longer the client takes to pay. 

For example, the factoring company may charge a starting rate of 2 percent up to 30 days and an additional 1 percent for every 10 days the client takes to pay. In this example, if the client takes 50 days to pay their invoice, the factoring fee will be 4 percent of the invoiced amount. 

In addition to the factoring fee, other fees can be charged as a part of the factoring service. Be sure to read your invoice factoring agreement thoroughly to understand the fees for the factoring service. Here are common fees to look out for:

• Sign-up fees
• Monthly minimum fee
• Early termination fee
• Late payment fees
• Same-day funding fee
• Wire transfer fee
• Due diligence fee

Apply for factoring

Once you’re ready to work with an invoice factoring company, gather the necessary documents and resources. Here’s what you may be asked to provide:

• Credit-worthy clients: Invoice factoring requires your clients to have good credit (not you) to qualify for an invoice factoring service. 
• Invoices to factor: You need outstanding invoices to use a factoring service. These are how you will get funding. 
• Business Tax ID: Your Employer Identification Number identifies you as a business. This also allows the factoring company to look up your business and check for any outstanding liens, which could make you ineligible for invoice factoring. 
• Business bank account: The factoring company will only work with clients who have a business bank account. This is where they deposit your funds. 
• Personal identification document: You need to provide a document like your driver’s license, social security number or passport to verify your identity. 
• Accounts receivable (A/R) aging report: This document shows any current invoices and how long they’ve gone unpaid. 
• Completed factoring application: This will be different depending on the invoice factoring company you choose, but you can typically expect to provide basic business details, your typical monthly invoicing volume and your industry. 

Submit invoices

Once you’ve applied for your business loan and are approved, here’s what happens next: 

1. Submit your invoices to the factoring company. 
2. The factoring company pays you an advance rate for the submitted invoices (as agreed upon in your contract). 
3. The client pays the invoiced amount to the factoring company. 
4. The factoring company collects the agreed-upon factoring fee and any additional fees and pays you any remaining amount you are owed. 

Pros and cons of working with an invoice factoring company

Alternative lending options, like invoice factoring, have pros and cons that you need to consider before applying.

Pros

• Quick funding. Once you sign up for a factoring service, many factoring companies will pay the advance for an invoice within a few days. 
• Doesn’t require you to have good credit. Invoice factoring is dependent on the creditworthiness of the client, so it’s a good option if you need a business loan for bad credit. 
• Better cash flow. Waiting for clients to pay invoices can interrupt important cash flow timelines for your business. Invoice factoring gives you a reliable cash flow timeline. 
• Doesn’t require collateral. Some conventional business loans require you to secure a loan with an asset that the lender can claim if you fail to repay the loan.

Cons

• Potential extra fees. Some invoice factoring companies have additional fees on top of the factoring fee. While the service can look affordable, the extra fees can add up, making the service more costly than it’s worth. 
• Doesn’t work if clients have bad credit. If your clients don’t have good credit, the invoice factoring company won’t take on your invoices. 
• You may have to pay back the factoring company. If you are using a recourse factoring service, you may be required to pay back advances for invoices that are never paid by a client. 

Bottom line

An invoice factoring company is worth considering if you’re a small-business owner who needs to overcome a cash shortfall. If your business qualifies, invoice factoring can quickly get you much-needed funds to keep your business up and running.

If you decide to work with an invoice factoring company, make sure you understand the risks and costs. Talk to several different companies and understand the terms of their service. Even the best small business loans can have surprises tucked away in the fine print. Make sure you know what you are responsible for when you sign on with a factoring company. 

Frequently asked questions

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  Do you need good credit for invoice factoring?

  No. Invoice factoring companies use the creditworthiness of your clients to determine if they will work with you. So it’s more important that your clients have good credit. 
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  What is the difference between invoice financing and invoice factoring?

  Invoice financing works more like a traditional loan. A lender will use the invoice as collateral and lend the business the money for an invoice. With invoice financing, the business still collects payment from the client and is responsible for paying back the loaned amount to the lender. On the other hand, invoice factoring means the business sells its invoices to a factoring company. The factoring company then pays a cash advance to the business and takes on responsibility for collecting payment from the client. 
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  How much do factoring companies charge?

  The amount charged by factoring companies varies. The average cost charged for a factoring fee is usually between 1 percent and 4 percent of the invoiced amount.